New-AddressBookPolicy – Name ‘New ABP’ ***Exchange 2013 Address Book Policy – Step by Step ***

By , September 1, 2014 9:48 am

This will explain how to create a new Address Book Policy, it is not just the New-AddresBookPolicy  cmdlet.

In this scenario we will setup a new address book policy for RD (Research & Development) Department. Below is the list of cmdlets you need to type in order to create ABP for HR Department

Things you need to setup before creating a new Address Book Policy – Pre Reqs

1- Global Address List for RD

New-GlobalAddressList -Name “GAL RD” -IncludedRecipients MailboxUsers -ConditionalDepartment RD

2- New Address list for RD
New-AddressList -Name “RD” -RecipientFilter {((RecipientType -eq ‘UserMailbox’))} -RecipientContainer RD


3- New Offline Address Book for RD
New-OfflineAddressBook -Name “RD OAB” -AddressLists “\RD” -VirtualDirectories “Ex2013-mbx1\OAB (Default Web Site)”

4 – New Room list  — for room list you will need to setup a room mailbox and distribution group

New-Mailbox -Database “MBX2DB1″ -Name RD_Confroom -OrganizationalUnit “RD” -DisplayName “RD_ConfRoom” -Room
***********                                                        *************************
New-DistributionGroup -Name “RD_ConfRoomList” -OrganizationalUnit “” -RoomList
Add-DistributionGroupMember -Identity “RD_ConfRoomList” -Member RD_Confroom@WINDOWSITADMIN.NET

Use shell to convert the Distro to Room List
set-DistributionGroup -Identity “RD_ConfRoomList” -RoomList

get the list of room list
Get-DistributionGroup -RecipientTypeDetails ‘roomlist’

Create a new Address Book Policy based on above details for R&D Department
New-AddressBookPolicy -Name “RD ABP” -AddressLists “\RD” -OfflineAddressBook “\RD OAB” -GlobalAddressList “\GAL RD” -RoomList “\RD_confRoomList”

Now apply the policy to a mailbox in R&D department
Set-Mailbox RD1 -AddressBookPolicy  ‘RD ABP’

This is how ABP can lock down a user mailbox to specific to their department.

WARNING: GeneratingMailbox is null; this OAB will not be generated until GeneratingMailbox is set to an arbitration mailbox with OABGen capability.

By , August 25, 2014 12:50 pm

WARNING: GeneratingMailbox is null; this OAB will not be generated until GeneratingMailbox is set to an arbitration mailbox with OABGen capability.

The above error is may be common to you or you may have seen that creating offline address book but if notice it says address list already matching the identity “\Marketing” where I’m trying to add marketing to the new OAB, so what is going wrong here?

When I looked up the newly created Address List (as mentioned above) and the GAL , I found out that GAL is also named as Marketing, see below

As soon as I renamed it

I’m able to create a new OAB

Exchange 2013 Address Book Policies – ABP

By , August 21, 2014 5:29 pm

What is Address Book Policy

IT Allows

•User segmentation into specific groups

•Simple mechanism to accomplish  GAL Seg.

•Customize GAL in Outlook and OWA

ABP is a multi-step process

Proper planning is required

ABP – is  Only configued via Shell

ABP Ingredients




•Room list

•Address list   –   all mandatory

ABP Benefits




•Room list

•Address list   –   all mandatory


Before ABP – A Typical mailbox


A mailbox after applying the ABP

user mailbox is only limited to see the address list and room mailbox specific to his department.


Address Book Policy – when created


Address Book Policy – when applied to a mailbox

Exchange 2013 Monthly Meeting

By , August 15, 2014 5:10 pm

Join NJ Unified Communication User Group Monthly Meeting

Exchange 2013 Address Book Policies


Address book policies (ABPs) allow you to segment users into specific groups to provide customized views of your organization’s global address list (GAL). When creating an ABP, you assign a GAL, an offline address book (OAB), a room list, and one or more address lists to the policy. You can then assign the ABP to mailbox users, providing them with access to a customized GAL in Outlook and Outlook Web App. The goal is to provide a simpler mechanism to accomplish GAL segmentation for on-premises organizations that require multiple GALs.

 Join this session for step by step configuration to setup ABP.




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